Why Your Therapy Practice Should Use Online Patient Registration Software

Andrea Ryan
September 28, 2021

When it comes to taking care of your patients, one of the best things you can do is ensure that their details are up to date. There have been many failures within the medical community due to incorrect information. With this in mind, here are some reasons why your company should invest in the best software for your patients including an online patient registration system.

Patients can register themselves

If you have a busy practice, it can be time-consuming to collect all of your patient’s information. It is possible, with certain software, to send an invite to allow patients to fill in their own details before their first appointment with your practice. This can save you and your staff a lot of time. However, it is important to review any information with the patient in case they have filled out their information incorrectly. If they are filling out an information form before an appointment, they can add some details about how they have been feeling or what their recent health complaint has been.

Collection from other places

Many online services have the ability to share details about patients over vast distances. For example, if someone joins a practice in New York after living in California, it can take weeks for paper information to change hands. The latest in online technology means that you can access your patient’s information instantly. And this doesn’t just apply to people who move across the country. This can be used by various doctors’ offices within the same area. So, health issues can be shared between doctors, dentists and specialists in order to ensure that a patient is getting the correct care. This is particularly important if you have a patient that needs to see multiple providers as part of a treatment plan.

No paper waste

In a world where we are trying to become more eco-friendly, paper waste is a huge issue. It is also one of the biggest costs to our businesses that has become unnecessary. Transferring patient details from paper to an online system is a great way to ensure that there is a permanent record of all of your patients information. Of course, getting those paper documents transferred from paper to digital can be time consuming, and there can be a lot of paper heading to the shredder. But once this process begins, you can make that change to your filing system and never need to use paper again.

Paper forms overwhelm therapy provider

Easier for staff

One of the biggest issues that staff can have using a paper system is that paperwork can get lost or they have trouble reading other people’s handwriting. And, let’s not forget about the paperwork that goes missing, or gets ruined. All of these can cause a massive headache for your staff as they scramble to fix and replace any missing documents. Having a digital system means that it is a lot harder to lose information. As long as the system is properly maintained and patient information is inputted correctly, your staff will have one of the most comprehensive patient profile systems that they could ever ask for. Not only will it be up to date, it can all be accessed with a few clicks of a computer.

Fewer mistakes

As we stated at the beginning, there have been many medical injuries that have occured due to incorrect information being given. Not only has this caused pain and nursery for people, in some cases it has resulted in the death of a patient. Unfortunately, notes can get lost or misplaced which can cause real distress to the people in your care. The things that we have listed about allow for a better patient experience, as well as a better work environment. These types of patient systems are superior to the old paper system for a number of reasons. And removing the possibility of causing a problem due to a mistake is a big plus point which will reduce your staff’s stress levels. 

If you are still on the fence about changing your existing system, we understand that the task can be daunting. But having an online patient registration system like PatientStudio can make work easier for your staff, keep you more organized, and you will have access to the most up-to-date client and patient information. If you have any questions about how our products and online sign-ups can work for you, feel free to get in touch and one of our helpful staff can help you. 


Online forms, Online Patient Forms, Patient intake

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